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Communications Coordinator - Ref.: EUISS (2020) PER 003
Contract Staff Member
Place of employment: Brussels
The salary scale of the EUISS is calculated according to that of the Coordinated Organisations to which the grade B3 makes reference.
3 years, renewable. Indicative starting date: 1st of February 2021.
The European Union Institute for Security Studies (EUISS) is the EU Agency that analyses foreign, security and defence policy issues. With its headquarters in Paris and a liaison office in Brussels, it acts as an interface between European experts and decision-makers at all levels.
The EUISS seeks to hire a Communications Coordinator who will join a highly qualified and motivated team engaged in providing relevant expertise to both EU/national officials – through publications, seminars and other activities. The Communications Coordinator will report to the Director and work in close cooperation with the Publications Officer, the Data Visualisation Designer and the Events and Communications Assistant.
The Communications coordinator will assist in the implementation and contribute to the evolution of the EUISS’ communication strategy, ensuring that the Institute’s key messages are conveyed both internally and to external stakeholders.
Maintain the Institute’s online presence through:
- Writing short summaries of publications/activities/etc.;
- Maintaining and updating the EUISS website (using Drupal);
- Performing outreach duties (EUISS newsletter etc.);
- Maintaining and building the social media accounts of the EUISS (Twitter, Facebook, LinkedIn etc.).
Liaise with the developers of the Institute’s website to:
- Quickly resolve bugs and minor technical issues;
- Continually improve the functionality and appearance of the EUISS website;
- Constantly work on new concepts for development of the EUISS website.
Publications and outreach material
- Edit and revise English-language publications;
- Format shorter online publications (including choice of relevant illustrations);
- Proof-read formatted texts;
- Establish a house style and consistency of output with the Publications Officer and Data Visualisation Designer.
Work with the Data Visualisation Designer to:
- Discuss possible designs for new products or the updating of older ones;
- Prepare information, outreach and publication products/materials.
- Enhance the visibility of the Institute by building links between the EUISS and relevant bodies (EEAS HQ, EU Delegations, other EU agencies, think tanks etc.) and organise the Institute’s participation in the EU Open Day in order to promote material, staff and events;
- Monitor and respond to general enquiries or requests to access documents/information;
- When required, deal with press enquiries under the authority of Director, including media monitoring and reporting;
- Where considered appropriate, give relevant input, cover social media, and provide support in the organisational aspects of events.
- Help prepare reports, briefings, background materials and talking points;
- Perform other operational duties as required.
On the closing date for applications, candidates must fulfil all the following conditions:
- Be a national of a member state of the European Union who enjoys full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct;
- Have fulfilled any obligations imposed by national law on military service;
- Be physically fit to perform the required duties;
- Post-secondary education attested by a diploma, preferably in the field of communication, public relations, institutional branding or journalism, followed by at least six (6) years of professional experience in the field of communication.
- Demonstrated professional experience in communications, public relations or institutional branding posts;
- Proficiency in Microsoft Office (Word, Excel, Power Pont,), InDesign and Drupal;
- Excellent command of spoken and written English;
- Excellent oral, written communication and presentation skills;
- On-line and social media communication competencies and capacity to extend the Institute’s outreach to external audiences by employing relevant on-line applications and performance indicators/ metrics;
- Excellent editorial skills;
- Ability to independently organise and prioritise a number of parallel activities (tasks, incidents, problems, service requests);
- Ability to work under pressure and effectively within a multicultural team.
- Experience in photo and video editing;
- Experience in similar positions in European institutions and/or agencies.
All interested candidates must complete the online application form, and attach:
- A detailed CV in English (with a clear indication of educational attainment and professional experience);
- A cover letter in English addressed to the EUISS Director.
Applications received by email, fax or post will not be considered. Only correctly and fully completed applications will be accepted.
The deadline for submitting applications is Friday 23 October 2020, 14:00 CEST.
The Selection Board will screen the applications and establish a shortlist of candidates to be interviewed and submitted to a test of text editing. Both interviews and test will be organised remotely. Following the interviews and test, the successful candidate will be offered an initial contract of three years with a nine-month probationary period. Applicants will be required to undergo a medical examination prior to their appointment being confirmed. The employment offer will also be subject to the formal acceptance by the candidate of all internal EUISS policies, notably the policies relating to security of information.
All applicants will be informed of the outcome of their application at the end of the procedure.
The EUISS reserves the right to cancel the present selection procedure at any time prior to formalising an employment offer.
The EUISS is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.
The processing of personal data by the EUISS is governed by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) N° 45/2001 and Decision N° 1247/2002/EC. By submitting an application, the applicant consents to the processing of the personal data contained in the application form and the supporting documents enclosed therewith, in the sense of Article 5.1 (a) of the Regulation. The personal data in question is collected by the EUISS for the sole purpose of this selection process.
Complaints: Candidates have the right to address to the Director of the EUISS an administrative complaint under Article 30.1 of the EUISS Staff Regulations. The complaint must be directed against an act that adversely affects their legal status as a candidate.
Candidates also have the right to submit an appeal to the EUISS Appeals Board, under Article 30.3 and Annex X of the EUISS Staff Regulations. Appeals are not admissible before an administrative complaint has first been made.
Candidates can make a complaint to the European Ombudsman. It should be noted that, under Article 2(4) of the general conditions governing the performance of the Ombudsman’s duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.
Should a candidate have any questions related to the current vacancy notice or the selection procedure or the procedure to follow in case they want to lodge a complaint, they should contact Human Resources using the online contact form and indicating the reference of the vacancy notice.