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Accounting Assistant

Accounting Assistant (EUISS Post 23)

Contract Staff Member OR Secondment

Grade B2/B3

Ref.: EUISS (2016) PER/SEC 002

Salary: The salary scale of the EUISS is calculated according to that of the Coordinated Organisations, to which the grade B2/B3 makes reference. For a secondment, the salary will remain as determined (and paid) by the current employer plus a daily allowance of €93.60.

Duration: 3 years, renewable, if under the status of contract staff member and a period of up to 2 years, renewable for a further period of maximum 1 year if seconded.

Starting date: 1 July 2017 at the latest.

Job description

Under the supervision of the Financial Officer, the Accounting Assistant will assist in the following responsibilities:

  • Validation and execution of payments;
  • Collecting revenue and maintaining the revenue ledger;
  • Maintaining the general ledger;
  • Controlling bank accounts;
  • Treasury and cash-flow management;
  • Keeping an audit trail for all accounting transactions;
  • Filing all accounting documentation in an appropriate manner;
  • Handling the procedural and accounting aspects of financial operations;
  • Following-up on recovery orders for amounts receivable and quarterly reclaiming of VAT;
  • Ensuring the reconciliation between the budget and the general ledger;
  • Management of customer and supplier accounts;
  • Management of assets register;
  • Preparing and presenting the annual accounts;
  • Establishing accounting analyses and reconciliations;
  • Implementing the accounting rules and methods and the chart of accounts in accordance with the International Public Sector Accounting Standards (IPSAS);
  • Liaising with the EUISS College of Auditors during their control and audit missions;
  • Performing other accounting tasks if required.

Eligibility criteria

On the closing date for applications, candidates must fulfil all the following conditions:

  • Be a national of a member state of the European Union;
  • Enjoy full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct;
  • Have fulfilled any obligations imposed by national law on military service;
  • Be physically fit to perform the required duties;
  • Have a minimum of a bachelor’s degree and at least three years’ experience in a similar role.

Selection criteria


  • Proven experience in the functions and tasks described above;
  • Knowledge of and experience with IPSAS;
  • Strong analytical and problem-solving skills;
  • Computer literacy and familiarity with the most common accounting software;
  • Good knowledge of English or French, with good working knowledge of the other language.


  • Certified Professional Accountancy qualification or national equivalent;
  • Knowledge of Microsoft Dynamics AX software;
  • Relevant work experience in similar positions in European institutions and/or agencies


The candidate awarded the position will have the status of either contract staff member or seconded expert. Applicants must state their preference.

All interested candidates must complete the online application form, and attach:

  • A detailed CV (with a clear description of education and professional experience);
  • A cover letter addressed to the EUISS Director;
  • If applying for a secondment, a letter of sponsorship from their current employer addressed to the Director.

Applications received by email, fax or post will not be considered. Only correctly and fully completed applications will be accepted.

Particularity of applications for the position under the status of secondment: In accordance with the Rules applicable to secondments to the EUISS, a person seconded to the Institute remains in the service of their current employer and continue being paid their salary by that employer. Therefore, in order to be considered in the selection process, candidates for a secondment on the advertised position must be sponsored by their current employer. Confirmation is required in the form of a letter of sponsorship addressed to the Institute as far as possible by the closing date for the receipt of applications and in any case not later than the recruitment date. Lacking such sponsorship means that candidates could only be offered the position under the status of contract staff member.

The deadline for submitting applications has now been extended to Friday, 9 December 2016, 1800 CET.

The Selection Board, chaired by the Director of the EUISS, will screen the applications and establish a shortlist of candidates to be interviewed via conference call. Candidates retained after this initial interview will then be invited for a second interview in person and will also have to undertake a test, the details of which will be communicated via email.

Following the interviews and the test, the successful candidate will be offered an initial contract of three years with a nine-month probationary period (or an initial secondment for a period of up to two years).

All applicants will be informed of the results of their application by the end of the procedure.

The EUISS is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

The processing of personal data by the EUISS is governed by Regulation (EC) N°45/2001. By submitting an application, the applicant consents to the processing of the personal data contained in the application form and the supporting documents enclosed therewith, in the sense of Article 5 (a) of the Regulation. The personal data in question is collected by the EUISS for the sole purpose of this selection process.

Complaints: Candidates have the right to address to the Director of the EUISS an administrative complaint under Article 30.1 of the EUISS Staff Regulations. The complaint must be directed against an act that adversely affects their legal status as a candidate.

Candidates have also the right to submit an appeal to the EUISS Appeals Board, under Article 30.3 and Annex X of the EUISS Staff Regulations. Appeals are not admissible before an administrative complaint has first been made.

Candidates can make a complaint to the European Ombudsman. It should be noted that, under Article 2(4) of the general conditions governing the performance of the Ombudsman’s duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.

Should a candidate have any questions related to the current vacancy notice, the selection procedure, or the procedure to follow in case they wish to lodge a complaint, they should contact ‘Human Resources’ using the online contact form and indicating the reference of the vacancy notice.